Project management software is an important tool for companies that want to keep on top of their work. Finding the correct software to meet the team's requirements might be difficult. Each bundle differs in terms of features and capabilities.
Asana and Airtable are two of the most popular solutions. They will produce excellent outcomes under the correct circumstances, but they organise and manage tasks in somewhat different ways.
We're here to see who comes out on top in the Asana vs Airtable battle.
Let's dive in.
What's easier to use? Asana or Airtable?
Despite the fact that both project management solutions have many advantages, we prefer Asana for a typical team of users.
When compared to Airtable, Asana's UI is more user-friendly. It provides customers with a variety of viewing choices for configuring project tracking to best meet the final aim. There are a few different views accessible in Airtable, but not as many as there are in Asana. Airtable isn't as simple to use as away as Asana.
Although both Asana and Airtable have Kanban boards, Asana's Kanban interface is particularly beneficial for project managers.
Asana offers other languages in addition to English, allowing it greater flexibility in these areas than Airtable, which is only accessible in English. Asana also outperforms Airtable in terms of overall security, which is critical for saving sensitive documents on Asana cards.
Asana's capabilities will surely appeal to teams who need to communicate on and track the development of internal projects.
Those who are already familiar with Airtable may be extremely pleased with it. We can't think of any convincing reasons to switch to Asana in this situation. Airtable is powerful enough to serve a variety of companies well.
Airtable is superior than Asana in organising and storing massive volumes of data. It contains a number of features that allow it to imitate the advantages of a spreadsheet. Asana's features are more akin to those of a database-only application, whereas Airtable offers both spreadsheet and database functionality.
Airtable, on the other hand, provides stronger budgeting and invoicing options than Asana.
In the end, Airtable will be the best option for small firms who need to collaborate with external clients. Spreadsheets, invoicing, and budgeting are all things that need to be taken care of.
Our recommendation: Asana
Pricing comparison of Asana vs Airtable
Although Asana and Airtable have a tiny pricing difference, the difference is not substantial until you reach the upper-middle subscription tier.
Airtable is somewhat less expensive per user than Asana, and when a company has a big number of users, this price difference soon grows.
However, Asana's intermediate pay levels include a few extra features, making up for the price difference and making the two packages nearly similar in value.
Asana offers four distinct service packages. Both the Premium and Business levels include a free trial period.
Free: You may use the Free version at any time (rather than being a free trial period). Organizations in the Free tier are limited to 15 users, but they can establish as many projects and tasks as they like.
Premium: The Premium tier of Asana starts at $10.99 per user per month. It has no restrictions on the number of users, projects, or tasks that may be completed. It includes better reporting features than the Free tier, as well as more comprehensive security measures.
Business: The Business tier is $24.99 per user each month. It also has no restrictions on the number of users, projects, or activities that may be completed. The Business tier has more reporting features than the Premium tier.
Enterprise: Those interested in Asana's Enterprise tier should contact the company directly for a quote. It has all of the capabilities of the Business tier, plus additional security and customer support.
Airtable features four price options, including one that is absolutely free. The Plus and Pro grades also provide free trial periods.
Free: There is no trial period with the Airtable Free edition. For as long as an organisation uses it, it is free to use. The Free tier allows you to create an infinite number of bases in the programme, however there is a monthly restriction of 1,200 automation runs.
Plus: The Plus tier is $10 per user each month. Although it offers up to 5,000 automation runs each month, it is almost equivalent to the Free tier.
Pro: Airtable's Pro tier is $20 per month per user. It has a monthly capacity of 50,000 automation runs. It builds on the Plus tier by providing more view choices, built-in connectivity with key apps, design customization possibilities, and branding capabilities.
Enterprise: Those interested in using the Enterprise tier should contact Airtable for a tailored estimate. It has the same capabilities as the Pro tier, but with 100,000 or more automation runs each month. It also includes administrative control tools not seen in any other tier.
Project management capabilities in Asana and Airtable
It would be strange if Asana and Airtable didn't flourish in this area because they both act as project management software packages. However, they do!
Asana has a little advantage over Airtable due to its powerful and easy user interface and amazing Kanban board view. Airtable, on the other hand, has budget tracking and invoicing capabilities in addition to project management. In these aspects, Asana falls short.
Let's look at them in detail!
Project Management in Asana
Because Asana is a free project management tool, its UI and feature set are fully dedicated to project management. This implies it's simple to use, even for individuals who aren't familiar with this type of programme.
Users create cards with particular tasks on them, so the UI makes sense. Administrators have the ability to assign tasks to specific team members and establish deadlines for those tasks. Individual cards may be filled with files, descriptive text, or photos, allowing you to collect all of the project's resources in one location.
Asana has a number of useful project management capabilities, including:
- Collaboration: Individual team members can leave notes for each other on individual cards, allowing for collaboration. The cards keep a comprehensive record of the communications, making it simple to go back and retrieve critical information.
- Sprints: Asana is great for teams who need to finish projects fast and efficiently. Create a new board for scrum sprint that allows team members to fully participate.
- Tasks: Breaking down a large project into smaller tasks might make it easier to manage. Individual tasks allow users to see when they're making progress and meeting goals more easily than when viewing the project as a whole. If a task becomes too huge, Asana makes the process of breaking it down into several subtasks more easier.
- Views: Asana users may choose from a variety of view choices. Set up the organisation of a project in a way that makes sense for the sort of project at hand. The aesthetically appealing Kanban boards are ideal for projects where work must follow specified processes from start to finish. For tasks with tight deadlines, the calendar or goal views may be more useful.
- Personalization: Users may customise Asana in a variety of ways to make it perform as effectively as possible for them. Users may set the programme to only display tasks and notifications that are relevant to them, eliminating clutter.
Project Management using Airtable
Airtable comes with a plethora of customization options. It enables businesses to set up and track projects that are most beneficial to their employees.
Airtable is a project management tool built on the foundation of a spreadsheet. Although this programme uses many of the same data entering procedures as spreadsheets, it incorporates graphical features into the user interface to make it more pleasurable to use and to offer a visual depiction of how projects are progressing.
The following are some of the most essential features of Airtable:
- Finances: Airtable distinguishes itself from Asana by allowing users to create project budgets and invoices directly from the Airtable interface.
- Collaboration: Users can give comments on each other's jobs and projects using Airtable. They have the ability to upload files as well as edit them. It is handy since collaboration may take place anytime the user has free time.
- Reporting: Airtable has a number of reporting tools that allow users to extract data straight from the programme and produce graphs and spreadsheet-like reports. These straightforward graphs can provide you a fast overview of a project's development. Many different types of companies and teams can benefit from Airtable's capabilities and templates. Design and sales teams are among them.
- Multiple Views: Users may choose from a variety of perspectives in Airtable, which allows them to handle projects in the most efficient way possible. For example, for a project with stringent deadlines, a calendar view is useful. A Kanban board view allows you to see how the project's tasks are progressing.
- Versatile: Many different types of companies and teams can benefit from Airtable's capabilities and templates. Teams working on design projects, sales campaigns, editorial campaigns, promotional campaigns, product development, and project brainstorming are just a few examples.
Integrations in Asana and Airtable
Integrations with third-party apps are available in many cloud-based software packages. These connectors allow data to be shared across packages, making their use easier. The integrations also provide the original software package new functionality, making it more useful.
Integrations in Asana
More than 150 different integrations are available in Asana. Users may sift through groups of integrations on the Asana Integrations page before opting to install any of them as part of the Asana package. The following are some of the most important integrations incorporated into Asana:
- Adobe Creative Cloud
- Google Drive
- Jira Cloud
- Microsoft Office 365
- Microsoft Teams
Integrations in Airtable
Airtable has lots of connectors as well, but they aren't as simple to set up and use as Asana's integrations. Airtable comes with a number of pre-built connectors, including:
- Google Drive
Airtable users can utilise Zapier as a middleman to acquire access to the other integrations as well.
Templates are useful project management software tools because they give a structure for getting a project started. Templates also enable users to make minor changes to the basic framework, tailoring it to unique needs.
Airtable provides a large number of searchable templates, ensuring that teams have a fantastic place to start when utilising the product.
The firm offers the Airtable Universe to help stimulate ideas on how to use Airtable in projects. A variety of instances of Airtable in action may be found in the Airtable Universe. These user stories may be able to assist others in solving difficulties and engaging with Airtable in new ways.
Asana has templates as well, albeit not as many as Airtable. Customers may want to design their own project frameworks due of Asana's user-friendly interface.
One of the most major benefits of utilising project management software is that it allows users to save time. Team members can use the programme to execute tasks manually as needed. They may, however, employ rules and automation to decrease the amount of physical labour required.
Automation in Asana
Team members may utilise Asana's Rules functionality to create a process that will execute whenever a specified action is taken.
Asana may automatically produce a due date when a team member creates a new task on a project board, for example, based on the project's current state and other tasks inside the project.
Furthermore, Asana may automate the assignment of tasks to certain team members based on the sort of work or project at hand. Asana can calculate how much work and tasks a team member already has and adjust the due date accordingly.
Automation in Airtable
When using Airtable to conduct an automation, users may create triggers that will activate when specific events occur. Users can attach such triggers to an automatic action that will be performed by the Airtable programme.
Triggers can be set up for tasks such as changing a record, generating a record, or passing a specific time and date. When one of these triggers occurs, Airtable may do a task such as sending a Slack message, tweeting, or sending an email to team members.
For individuals who do not subscribe to the Enterprise tier, Airtable's customer care choices will be limited. Customers who subscribe to the Free, Plus, or Pro levels get email assistance, a searchable knowledge base, and access to community forums. Telephone help is available to enterprise tier subscribers.
The levels of assistance in Asana are comparable to those in Airtable. At all tiers, it provides email assistance, a searchable knowledge base, and community forums. For customers who subscribe to Asana's Enterprise subscription, it offers individual assistance.
Airtable and Asana both provide mobile and web browser-based versions of their product. On a smartphone or tablet, users may download Airtable and Asana applications for iOS or Android.
Both Asana and Airtable provide cloud-based software, which eliminates the need to download and install copies of the programme locally. Both software programmes may be operated on a laptop or desktop computer from a distant place using a web browser. To utilise these two project management software programmes, all users need is a stable Internet connection.
From its online browser to its mobile app version, Asana maintains its outstanding design features. For novices, Airtable's mobile design isn't quite as excellent as Asana's.