Asana vs Smartsheet: What's the right tool for you?

Both Smartsheet and Asana are packed with features, different views, and templates. What's right for your team? Here's an in-depth comparison of the two project management tools.

Asana and Smartsheet are both top-notch SaaS project management, task management, productivity, and communication tools.

They provide a variety of task management tools that enable teams to better organise, process, and track their workflows and get things done faster.

But which product is the best fit for your company?

In this lengthy essay, we'll compare the essential features, advantages, and price of Asana versus Smartsheet to answer this issue.


Let's get started.

Who has better pricing? Asana or Smartsheet?

Asana's Pricing

To put things in context, let's look at their pricing plans and see how much value they provide for your money.

Asana is a versatile project management solution that can be used by companies of various sizes and sorts. This adaptability is reflected in the company's price as well.

For different sorts of enterprises, Asana provides three distinct price levels. It's one of the few project management SaaS tools with a free version.

The prices of Asana's subscription plans are listed below.

Asana vs Smartsheet Pricing
Asana Pricing

As you can see, Asana Basic is a fully free option for individuals or small teams new to project management.

Asana Basic is a free plan that includes a variety of project management and task management capabilities that are sufficient for most people's requirements.

Its Premium plan costs $10.99 a month per user and is designed for larger and more established teams (billed annually). It has an infinite number of projects, tasks, messages, and reporting options, as well as additional capabilities like as custom fields, guests, private projects, and more.

The top-tier subscription, Asana Business, costs $24.99 per user per month and is targeted for enterprises with cross-functional project and portfolio management needs (billed annually). It includes everything in the Premium package, as well as portfolio management, a custom rule builder, and a number of advanced third-party integrations.

All of Asana's subscription plans provide a 30-day free trial that allows you to try out the programme and most of its features.

Given the number of services Asana provides, both its free and premium subscriptions are reasonably priced for enterprises wanting to boost productivity and project efficiency.

Smartsheet's Pricing

Smarthseet, like Asana, is a robust platform with a plethora of features for organisations of all sizes searching for work management and productivity solutions.

However, it has a different price structure than Asana.

For starters, unlike Asana, Smartsheet does not have a free plan. However, its subscription plans include a 30-day trial period during which you may study the product's capabilities and determine whether it's the appropriate fit for your company's needs.

The prices of the various Smartsheet premium plans are listed below.

Smartsheet pricing
Smartsheet pricing

Smartsheet's Individual plan costs $14 per month for one user, as shown in the picture above (billed annually.) You may use up to ten sheets, one dashboard, and five reports with it. It also comes with capabilities such as automated processes and different project views.

The Business plan costs $25 per user/month and is meant for small/medium-sized organisations (billed annually.) It includes sophisticated capabilities like as personalised branding, unlimited collaborators, and controlled groups, as well as 100 sheets per user.

The Enterprise plan is for larger companies with extensive portfolios. It includes all of Smartsheet's features as well as priority customer service. Its monthly rate, on the other hand, is only accessible upon request.

Which gives more bang for buck? Asana or Smartsheet?

Smartsheet and Asana both include a plethora of project management features and functions.

However, Asana obviously delivers superior value for money in all three of its price plans if you're searching for extensive project and task management tools.

Individuals and small teams will benefit from its free plan, while most mid-sized IT organisations and startups would benefit from its entry-level paying plan.

Feature comparison of Smartsheet vs Asana


Views in Asana

Asana is a powerful project management platform with extensive capabilities for project creation, tracking, monitoring, and general administration.

It gives you four alternative project views, each of which is equally useful depending on the sort of project and the information you're looking for.

Lists, board, calendar, and timeline are the four project views.

When you create a new project in Asana, you may pick your default view based on the type of project you're working on. You may always flip between views to acquire a fresh perspective or to show stakeholders a specific feature of your project.

The various project views in Asana are shown below.

List view in Asana

Asana vs Smartsheet task list
Asana task list

Board view in Asana

Boards in Asana vs Smartsheet
Boards in Asana
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Calendar view in Asana

Calendar in Asana vs Smartsheet
Calendar in Asana

Timeline view in Asana

Timeline view in Asana vs Smartsheet
Timeline view in Asana

As you can see from the screenshots, each angle gives the spectator a unique viewpoint. Furthermore, Asana's user interface makes it simple to use these views, even for total newbies.

This makes it ideal for teams who want a tool that supports scrum practices or teams who want in depth knowledge on resources or teams who just want to use it as a simple project management tool.

Views in Smartsheet

Smartsheet, on the other hand, provides a variety of project views. Its default view, though, is in tabular r grid form, and this is where it excels.

Table/Grid, Cards, Calendar, and Gantt are the four views available in Smartsheet.

Table view in Smartsheet

Table view in Smartsheet vs Asana
Table view in Smartsheet

Gantt view in Smartsheet

Gantt view in Smartsheet vs Asana
Gantt view in Smartsheet

Calendar view in Smartsheet

Calendar in Smartsheet vs Asana
Calendar in Smartsheet

Card/Kanban view in Smartsheet

Boards view in Smartsheet vs Asana
Kanban view in Smartsheet

Winner: Asana

Asana's stronger user interface and more integrated project management capabilities make its project views more valuable for its users overall.

2. Automation in Smartsheet and Asana

Asana helps you to automate routine chores that take your team numerous hours each month. It frees up time by automating recurrent processes, allowing you and your team to focus on other important business tasks that require your involvement.

The automation engine in Asana comes with a variety of automation rules and triggers.

Automation in Asana vs Smartsheet
Automation in Asana

You may use it to automate operations like assigning tasks to resources, establishing due dates, moving tasks across projects, handing off work to other teammates, and submitting projects, among other things.

Asana becomes a strong project management software and productivity tool when its automation features are combined with its workflow templates.

You may use automation rules to move tasks from Slack, Gmail, or Outlook to your Asana project dashboard, for example. Similarly, you may design forms that automatically allocate jobs depending on your set criteria.

Smartsheet, on the other hand, comes with a powerful automation engine. You can use a mix of triggers, conditions, and actions to construct automated processes.

It does not, however, provide the same wide variety of automation options as Asana. Smartsheet's automation tools are also a little more difficult to utilise than Asana's.

Winner: Asana

3. Templates in Asana vs Smartsheet

Asana is a user-friendly app that offers a variety of ready-to-use tools and functionalities to its users. Its best features are workflow templates.

With hundreds of professionally designed templates, Asana has you covered regardless of what sector you're in or what company function you're trying to manage.

Its workflow template collection contains a wide range of templates for many industries.

Dummy data is included with every template to assist you understand the context in which a process is generated. In addition, each template comes with a brief explanation that explains how to use it.

With a simple click, you can activate any template and add it to your Asana dashboard.

Smartsheet, on the other hand, offers a large number of workflow templates for various corporate tasks such as development, sales, marketing, finance, and human resources.

Its template library, on the other hand, isn't as extensive as Asana's.

Winner: Asana

4. Customer Support

Asana and Smartsheet both have extensive help sections with articles and tutorials covering all aspects of their respective programmes. Both platforms also have active blogs where users may learn about different project management best practises.

However, a check of the biggest software review sites reveals that the majority of consumers are dissatisfied with Asana's customer care team's response time. Asana only provides support articles and knowledge base information to normal users.

Smartsheet, on the other hand, provides email assistance for regular users.

Both systems provide specialist assistance for sophisticated users. Smartsheet, on the other hand, appears to perform a better job of reacting to client inquiries and resolving problems more quickly, according to user ratings.

Winner: Smartsheet