There’s plenty of competition for Trello and the latest one on the market is Clickup.
Several teams have compared Clickup vs Trello and both tools have been widely adopted by multiple teams. But what’s the right tool for you?
As someone who used both the tools for several use cases extensively for multiple years, I’m going to talk in-depth about both the tools to help you decide.
Let’s jump in.
Clickup vs Trello: Comparison criteria
Before we get deep into the waters and start our comparison, here are all the criteria we’ll be using to compare Trello vs Clickup in detail:
- Features available in the two tools and how easy they are to use.
- Value for money — their pricing plans.
- Tools they integrate with.
- Pros and cons of the two tools.
Since both tools have several unique capabilities and some overlap, we’ll talk in-depth about each of these aspects, so you can take an informed decision.
An overview of Clickup
Clickup is an all-in-one productivity tool. It tries to replace every single tool in the market with features that you can add on to your account. It’s got checklists, status templates, features aimed at replacing even Google Drive.
If you don’t see a feature you need, Clickup probably has an integration with a tool that has that feature. Not only do they have feature-packed product, their support team is available throughout the day and even during the holidays.
Clickup has a free plan that allows businesses to try it before deciding if they should pay for it.
Features in Clickup
Since Clickup tries to be a jack of all trades, it boasts a massive list of features that enables you to do:
- Process management
- Task management
- Time management
- Customization to meet your team’s needs
- Team collaboration
Here are some of Clickup’s unique features:
- File storage (100 MB on the free plan)
- Recurring tasks
- Task dependencies
- Wiki docs
- Kanban Boards
- Resource management
- Time Tracking, and more!
Everything in Clickup is customizable and can be made into a template. This is both a plus and negative point. Since the tool has so many features and can be customized to any extent, some believe to be getting maximum value for their money. However, there are many who find it overwhelming and feel it can get cluttered quickly.
Many use Clickup as a general productivity tool rather than a specialized agile scrum tool.
Clickup is available on all platforms including web, mobile, desktop, Alexa, Google Assistant, Chrome extension, and on Gmail.
Clickup pricing plans
Clickup’s pricing page is smartly designed to make people think they actually get more value than they actually deliver.
Just look at this screenshot of their pricing page:
At first glance, everyone’s going to be like “Unlimited members and tasks in free plan? Great!”
But what many don’t realize is, there’s restrictions on every other feature. This information is hidden deep in their expanded view of the pricing plan. It should also be noted that their free plan doesn’t include reporting features. That being said, Clickup does provide more features in their free plan.
Clickup also has an Unlimited plan that costs $9/member/month. This plan gives you the ability to bring in guests, view reports, and access to key integrations such as Google Drive, Dropbox, Box, and more.
Their Business plan costs $19/member/month. This plan allows you edit task-ID, create private views, add time estimates to your tasks, and more!
Pros of using Clickup
Things we thought were a big plus with Clickup are:
- A near end-less list of features (can also be a con).
- Several views to help you stay productive — list, kanban board, calendar, Gantt chart.
- Free to use with unlimited collaborators with limited features.
- No credit card required to get started.
- Includes a Chrome extension
- Available on all platforms including voice devices like Alexa, Google Assistant.
- Ideal for small teams and freelancers.
Cons of using Clickup
Some of the things we didn’t enjoy about Clickup:
- Can be overwhelming to get started due to the number of features.
- Lacks a dedicated scrum board.
- Does not have functional reports like sprint burndown chart or cumulative flow diagram.
- Missing developer-friendly capabilities like markdown to write descriptions and share code snippets.
- Users have complained their mobile app isn’t great.
- Is considered to be expensive when you want to upgrade to higher plans.
Reviews of Clickup
1. Review on G2:
"I like that it has all types of tools to be able to work with the different ways people approach things. I liked that there was an inbox feature.
I felt it was a bit overwhelming and had a steep learning curve. I also wish that I could add more than one person to each area for free. I run a small business and want my clients to see only their projects with my team members without having to create a new space entirely.
I found it tedious to have to tag myself in everything if I wanted it to show up in my inbox."
"Easy to use. Clear and intuitive interface. Easy to assign tasks for the week and update it. Calendar view is very efficient for planning weeks.
Limitation for saving views (for Guest AND for Member) in unlimited plan. To get all features we need to upgrade to Business/Enterprise plan and convert Guest to members: way too much expensive. A full import/export (JSON?) feature, not the current limited csv format, could improve compatibility with our internal custom tools. Moving a small bunch of tasks over the time is easy, but moving many tasks is quite annoying."
Overview of Trello
Trello is probably the most popular project management tool in the market that allows you to do task management and track your team’s progress.
It's primarily a Kanban software. It lets you visually track progress on a Kanban Board and keep everyone in sync by using statuses. It’s got all the collaboration related capabilities like assignees, due dates, labels, comments, and more.
The use cases you can use with this tool are practically unlimited. I’ve seen people use it to plan a wedding, write a book, content calendar, manage marketing campaigns, build product roadmaps, and manage engineering teams.
The software is widely popular because you can try it for free without adding your card details, it’s easy to use, and you can collaborate with unlimited number of members on the free plan. However, there are some feature restrictions, but we’ll get to that in a bit.
Features in Trello
Some of the key features in you'd find interesting are:
- Kanban boards
- Content-rich kanban cards
- Kanban board templates
- Public APIs
- Power-ups that give you more 3rd party capabilities like Gantt charts, list, and box view.
- Integration with tools like GitHub, Bitbucket, GitLab, Slack, Box, Dropbox, and more.
- File attachments limited to 10 MB per attachment on free plan and 250 MB on paid plan.
- Real time activity feed and notifications.
- Checklists that can be used as a to do list or as a subtask for a specific card.
- All the traditional features in a project management software — assignees, due dates, comments, and labels.
Trello pricing plans
Unlike Clickup, its pricing plans are straightforward, simple, and easy to understand.
They offer three pricing plans:
1. Free plan: $0/member/month
The free plan allows you to collaborate with unlimited number of members, create unlimited number of cards, but only create 10 Boards per team.
Also, you are restricted to uploading files with a maximum file size of 10 MB and using one power-up per board.
2. Business Class: $12.50/member/month
The business class allows you to create unlimited number of boards per team. It also extends the file upload limit to 250 MB per file and allows you to use unlimited number of power-ups.
It gives you admin controls to manage permissions, export your data, restrict invites based on domain, and more.
This plan is ideal if you want to enable multiple views or need more capabilities for your team.
3. Enterprise: $17.50/member/month
The enterprise plan lets you set organization wide permissions, SAML SSO, administer power-ups, manage boards that are made public.
Pros of using Trello
In my experience using the tool for several years, these are some of positives about using this software:
- Effortless get started. On boarding your team wouldn’t take a lot of time.
- It does one thing and it does it really well — kanban board software for task management.
- Tracking progress of your team is easy.
- The tool is fast, responsive, and unlike Clickup, doesn’t feel like a bloated tool.
- You won’t feel overwhelmed when using the tool.
- Includes several kanban board templates that you can get inspiration from.
- If you’re looking for more capabilities from it, you can always use a power-up to add new features to your board.
- Integrates with 100+ tools including Zapier, GitHub, Bitbucket, GitLab, Dropbox, Salesforce, Hubspot, and more.
Cons of using Trello
With simplicity comes a certain set of cons. And we faced them when we tried the tool:
- Is not an ideal tool for medium-large size teams or squads.
- If you use the tool collaboratively for more than 6 months, you’ll end up with a never ending pile of cards.
- It can be hard to find the card you need when there are many of them. You’ll come to a point where both the vertical and horizontal scroll becomes endless.
- There is no way to mark dependencies between work items.
- Lacks a way to add estimation points if you want to use it as a scrum software tool.
- Does not have a full-fledged agile features like other agile project management tools.
- Lacks functional reports. You’ll have to enable them through third party power-up and pay extra for them.
/commands or developer-friendly capabilities like markdown.
- Can’t view all tasks and subtasks in a single, hierarchical view.
- Lacks custom fields, but you can use labels as a workaround.
- Everything is just a card. If you’re a development team, this can get really messy to manage because simple ticket tracking isn’t enough to build products.
Reviews of Trello
1. Review on G2:
"Trello is an excellent tool for those who appreciate a minimal designed interface. The free version is very restricted in functionality and lacks the basic project management tool seen in other free applications. It is still great for individuals who simply need basic organization.
One thing I dislike about Trello is that it doesn’t have a lot of basic features when you begin a new board. lt really lacks common project management features seen on other applications you can use for free."
"Trello is great, it’s simple to use, and has loads of clever UX devices that make tracking and updating tasks a joy. We use it quite often within our organisation whenever something needs “organising fast” - we’re not expecting to track the progress of the entire project through it, but the occasional breakout.
There comes a point in every Trello boards life when the user will go “ok, now it’s time to move this all away from this tool” Task management is .. laborious at best, with no real way of tracking time, burndowns, productivity, velocity, or any other metric that tells a project manager if the job is “getting done”, it’s simply not built for that and trying to implement methods that will make it work, just result in frustration."
Alternatives to Trello and Clickup
If you're still not sure about the two tools, here are some alternatives for you to consider.
Asana is the project and task tracking software that several thousand organizations use. It’s widely popular for having a colourful user interface and providing several views to see your projects.
Asana gives you views such as List, Calendar, Timeline, Inbox, and Board view. The tool also allows you to add sub-tasks, assign, set due dates, and add attachments.
Although the first 15 members are free, Asana’s pricing plan can burn a hole in your pocket when you want more feature. This leads many to look for Asana alternatives.
Key features of Asana:
- Tasks and subtasks
- Comments, attachments, description, assignees, and due dates
- Timeline, List view, Boards, and Calendar
- Portfolio views
- Integrations with popular applications like Zapier, time tracking tools and more.
- Free for 15 members with limited features.
- Premium plan costs at $13.49/member/month.
- Business plan costs at $30.49/member/month.
You might be interested in reading this detailed comparison of Asana vs Trello.
Wrike, which is also a JIRA alternative, lets you manage work and resources easily.
It comes with Kanban board and Gantt charts that makes it easy for project planning and trying to make sure your team hits those deadlines. Much like any collaboration tool, it also comes with a calendar view that is often preferred by most non-technical teams that use the tool.
Key features of Wrike:
- File sharing and attachments.
- Boards, Gantt, and Calendar views.
- Notification management.
- File storage space starting from 2 GB to 100 GB.
- Free for up to 5 members with feature restrictions.
- Professional plan costs at $9.80/member/month.
- Business plan costs at $24.80/member/month.
When comparing Clickup vs Trello, Monday is one tool that you might’ve come across. It’s a colourful alternative to the two tool and comes with a pretty simple interface.
Monday.com has most of the features you’d expect in a productivity platform. It includes timeline, column, and board views that allow you to do project planning and tracking easily.
However, a big negative aspect of this tool is pricing plan. It doesn’t have a free plan and it can get pretty expensive.
Key features in Monday:
- Timeline, calendar, and column views.
- Private boards and custom task workflows.
- Visual workload management.
- Time tracking capabilities.
- Several integrations including Zapier, GitHub, Hubspot, and more.
You need to buy a minimum of 3 seats.
- Basic plan costs $10/seat/month.
- Standard plan costs $12/seat/month.
- Pro plan costs $20/seat/month.
Concluding the comparison of Clickup vs Trello: Which is better for your team?
So which tool is better when comparing Trello vs Clickup?
Well… if you’re a freelancer or a small marketing agency, Clickup might be the ideal tool for your team. It’s got all the features and is reasonably priced.
If you want a tool for generic purpose that doesn’t require a streamlined process, then Trello would be an ideal tool for you. It would also be ideal for you if you’re a small engineering team.