Todoist vs Asana: What's the ideal tool for you?

Here are two popular tools with powerful functionalities and strengths but different target audiences. Compare Asana vs Todoist to see which tool suits your needs.

Asana is a project management tool, whereas Todoist is primarily a task management tool. Both are fantastic in their own right. The article will take you on a journey through both to determine which software is ideal for you. This is the ultimate battle between Asana and Todoist.

Ready?

Let's dive in.


Overview of Asana

Asana is a project management software that is commonly used by big groups. This tool is really useful for organising, managing, and distributing work among team members. On the free plan, you may add up to 15 people; however, this restriction is lifted in the subscription plans. By selecting the private to me option, you can use this software for personal usage.

Asana vs Todoist task list
Asana task list

Overview of Todoist

Todoist is a task management software that is mostly used by small and medium-sized enterprises. The app is best described as a to-do list. In its free plan, you may join up to 5 people, while the number grows in the premium versions.

Task list in Todoist vs Asana
Todoist Inbox

Feature Comparison of Todoist vs Asana

Top Features in Asana

Boards in Asana vs Todoist
Boards in Asana
  • Tasks, milestones, and sections: Create and delegate assignments to your coworkers using tasks, sections, and milestones. To organise your work and meet your workflow stages, you may arrange the jobs into separate categories.
  • Projects: A project brief is a document that may be used to familiarise your team with a task. The executive summary, context, roadblocks, and other details can be emphasised here so everyone is always on the same page.
  • Calendar: The calendar area might help you obtain a better picture of a job that has been allocated to specific dates.
  • Reporting: This premium tool allows you to absorb and convey data insights in a visually appealing and understandable manner.
  • Automation: Asana helps you to automate routine chores that take your team numerous hours each month. It frees up time by automating recurrent processes, allowing you and your team to focus on other important business tasks that require your involvement. The automation engine in Asana comes with a variety of automation rules and triggers.
  • Templates: With hundreds of professionally designed templates, Asana has you covered regardless of what sector you're in or what company function you're trying to manage. Its workflow template collection contains a wide range of templates for many industries. Dummy data is included with every template to assist you understand the context in which a process is generated. In addition, each template comes with a brief explanation that explains how to use it.
  • Views: You can view your project in different views. This includes Kanban Boards, List view, Calendar, or Timeline view. This makes it flexible and easy for teams who follow methodologies like agile or GTD.

Top Features in Todoist

Boards in Todoist vs Asana
Boards in Todoist
  • Tasks, sub-tasks, and schedules: You can add tasks, sub-tasks, schedules, and organise them. Todoist also supports sections that help in organizing your list of to-do items.
  • Goals: To keep the momentum going, create daily and weekly goals.
  • Prioritized tasks: You may emphasise the significance of a task by assigning it a priority number. The red one will get the highest priority, followed by orange, blue, and white.
  • Labels and filters: Filters highlight critical to-do lists, allowing you to focus on the most important tasks first. In the filter section, for example, the job labelled "priority 1" may be found.
  • Reminders: You may set several reminders with this premium feature. One-time or recurring reminders are available.

Comparison of Integrations in Asana vs Todoist

Over 100 free integrations are available in Asana. The following are some of the apps:

  • Microsoft Teams is a collaboration tool developed by Microsoft.
  • Slack
  • Gmail
  • Zapier
  • Canva
  • YouTube

Note: Some integrations in Asana, including as Power BI, Creative Cloud, and Tableau, are only available to Business plan customers.

Todoist also has free integrations that might help you get things done. The following are some of the apps:

  • Gmail
  • Slack
  • Dropbox
  • Trello
  • Alexa
  • Zapier for Google Assistant
  • Google Drive for cloud-based storage service

Platforms

The platforms that both Asana and Todoist support are the next element in our comparison of Asana vs. Todoist.

Both apps are compatible with Windows PCs, Mac OS X, iOS, and Android. They're also accessible through most major browsers (Chrome, Safari, Microsoft Edge, and Firefox). Todoist is also available on Linux and supports wearables in addition to those platforms.


Pricing Plans of Todoist and Asana

Asana's Pricing Plan

Asana is a versatile project management solution that can be used by companies of various sizes and sorts. This adaptability is reflected in the company's price as well.

For different sorts of enterprises, Asana provides three distinct price levels. It's one of the few project management SaaS tools with a free version.

The prices of Asana's subscription plans are listed below.

Todoist vs Asana Pricing
Asana Pricing

As you can see, Asana Basic is a fully free option for individuals or small teams new to project management.

Asana Basic is a free plan that includes a variety of project management and task management capabilities that are sufficient for most people's requirements.

Asana's Premium plan costs $10.99 a month per user and is designed for larger and more established teams (billed annually). It has an infinite number of projects, tasks, messages, and reporting options, as well as additional capabilities like as custom fields, guests, private projects, and more.

The top-tier subscription, Asana Business, costs $24.99 per user per month and is targeted for enterprises with cross-functional project and portfolio management needs (billed annually). It includes everything in the Premium package, as well as portfolio management, a custom rule builder, and a number of advanced third-party integrations.

All of Asana's subscription plans provide a 30-day free trial that allows you to try out the programme and most of its features.

Given the number of services Asana provides, both its free and premium subscriptions are reasonably priced for enterprises wanting to boost productivity and project efficiency.

Todoist's Pricing Plan

In the Free plan, you may work on up to five projects at once, upload up to 5 MB files, and use up to three search filters.

Asana vs Todoist's pricing plan
Todoist's pricing plan

Todoist's Pro plan costs $3 per month on an annual basis and includes the following features:

  • There are currently 300 active projects.
  • There are a maximum of 25 users.
  • Uploads of files up to 100 MB
  • Reminders
  • Up to 150 filters are available.

The final pricing plan in Todoist is called Business and has several company-specific capabilities. For up to 50 collaborators, the plan costs $5 per month. The following are some of the additional features:

  • There are 500 active projects.
  • Inbox for the team
  • Admin and member roles in team billing

Difference between Todoist vs Asana

  • Pricing: Asana is free for teams with 15 people, and we receive unlimited tasks, projects, and dashboard access with this free trial package. Teams with more than 15 members must subscribe to the Premium plan, which costs $9.99 per month. Todoist offers a free 30-day trial that is simple to use, effective, and cost-effective. Todoist's free plan provides 80 projects with a maximum of 5 employees per project.
  • Manage workloads: Asana assists major firms in efficiently managing project workloads and integrating with huge teams. This integration or collaboration within the broader team is necessary for them to manage their task. Todoist is a tool that lets you split your workload and organise your work for personal use.
  • Basic features: Todoist is a task management application that helps manage and assign tasks and projects to employees, whereas Asana is a project management platform that helps manage tasks, projects, and objectives.
  • Usage: In general, Asana is utilised for huge projects in a company, whereas Todoist is used for tiny personal activities such as reminders. Todoist is a to-do list, whereas Asana is a work integration platform.
  • Reporting: Asana's reporting options include advanced searches, filters, project progress reports, saved search reports, portfolios, and more. Todoist has a number of reporting options, including labels, filters, tasks, and subtasks.
  • Document Sharing: Asana allows employees to exchange and collaborate on documents within their own teams, objectives, and so on. While Todoist offers a feature that allows users to exchange documents in the comments area.
  • Security: Asana provides security features, such as the ability to report security breaches and the ability to use multifactor authentication. Todoist, unlike Asana, does not guarantee any security checks.

Conclusion

Asana is free for teams with 15 people, and you can create unlimited tasks, projects, and dashboard access with this free trial package. Teams with more than 15 members must subscribe to the Premium plan, which costs $9.99 per month. Todoist offers a free 30-day trial that is simple to use, effective, and cost-effective. Todoist's free plan provides 80 projects with a maximum of 5 employees per project. Todoist is a task management application that helps manage and assign tasks and projects to employees, whereas Asana is a project management platform that helps manage tasks, projects, and objectives.

Todoist is ideal for individual usage and for small teams of 3-5 members.

Asana is ideal for larger teams who will require reporting functionality on the teams' productivity and workload.