It’s 2022 and each of us is striving to begin this new year with a new drive to be more productive.
And to aid that, you’re probably on the lookout for a new product management tool that will help increase your team’s productivity and thereby your organization’s growth.
Trello and monday.com have been two popular tools in the market for a while now but what tool is perfect for your team in 2022? To help you pick the right tool, I have compared the two based on the following key aspects to consider while choosing a tool and then stated the final verdict.
But before that, let’s have a quick overview of the two tools.
Quick Overview of Trello
Trello is an out-and-out Kanban tool that is a good virtual replacement for your office board with sticky notes.
You can consider a Trello board as a project and its cards as sticky notes that represent each task. The board is split into columns such as Todo, Doing, and Done to which you assign cards. And as you progress, you move your cards from Todo to Done. The columns can be edited to suit your needs.
Trello doesn’t offer numerous features and views like its competitors do but you can add functionalities via integrations and power ups.
Founded in 2011 by Joel Spolsky and Michael Pryor, Trello was soon acquired by Atlassian - the makers of JIRA. And plenty of teams, on comparing Trello vs JIRA, started with Trello for simple project management and eventually switched to JIRA once their team grew and they needed more functionalities.
Quick Overview of Monday
Monday.com, initially named as DaPulse, has been around in the project management software market for more than a decade now. Many organizations have picked monday.com over the years as it caters to both IT and non-IT teams with the goal of being the only tool needed to boost their productivity.
Monday.com offers a pack of features and integrations in a colorful, attractive manner that aims to help you increase your team’s velocity with a bit of fun. But these features can be overwhelming and make it hard for you to not lose sight of your task at hand. And if you’re new, the learning curve is quite steep, making onboarding difficult.
In all honesty, despite its efforts, Monday is far from perfect. And now, there are more remarkable tools available in the market that would be a better fit for your team. I have covered in this article 5 significant alternative tools that are of a higher standard than monday.com (and Trello).
We’ll get to those alternatives soon but prior to that, let us look in depth the comparison between Trello and Monday.
1. Views and Features
Being a Kanban tool, this management tool doesn’t come with many features and views, making it less ideal to use Trello for scrum or other agile frameworks. This lack of agile capabilities also makes using Trello for web development or software development extremely difficult. Here are the key features you can find in it:
- Flexible Kanban boards
- Content-rich cards with a lot of task-related information like assignees, due dates, etc.
- Customizable workflows
- Pre-existing templates for different kinds of teams
- 3rd-party power ups for additional views
- 100+ integrations to third-party apps
As for views, Trello comes only with the Kanban Board view built-in for free. It does have a Calendar view and Map view in the paid plan.
Use its “power ups” to get additional views like list, gantt, and calendar free.
Monday.com on the other hand offers so many features. In fact, you might even say there are far too many features. Here’s a list of the key features that Monday offers
- Boards with flexible columns
- Multiple in-built views to track progress
- Customizable shareable forms to receive client info
- Automations to customize and automate workflows
- Variety of pre-existing templates for any team
- Activity logging and Time-tracking capabilities
- Dashboard with insightful reports to analyze work performance
- Integrations to a huge number of 3rd-party apps
- Mobile app for on-the-go work management
Unlike Trello that requires power ups for viewing your projects in multiple views, monday.com has several built-in views available at your disposal such as:
- Timeline (or Gantt)
Winner of this round: Monday.com, based on the number of features and views.
2. Ease of Use
Trello is perhaps one of the easiest tools to use with a simple drag and drop UI. You can simply drag and drop tasks from one column to another. This way you can streamline your task workflow and keep it straightforward.
But that’s pretty much everything you can do with Trello.
Monday.com provides a very fun user interface filled with colors. Although it also offers drag and drop functionality, the abundant features present makes it overwhelming for newbies to get a hang of it.
It can be hard to concentrate on your goals with so many features out there.
Winner of this round: Trello, hands-down.
Trello provides the basic collaboration-focussed features like assignees, descriptions, comments, tags, due dates, and so on. You can bring onboard an unlimited number of users for free in Trello. So your entire organization can collaborate with ease on this tool.
But the features are limited and so unless you’re a small team that doesn’t require a lot of features, it can be a bit frustrating. Also, an integral aspect of collaboration - dependencies, is missing.
Monday.com does offer similar collaboration-focussed features like Trello but it isn’t available all in one place. The task card isn’t uniform and it differs from the view you’re in. This can get really confusing.
Dependencies can be added to tasks but only as a separate column that you additionally need to keep track of.
Unlike Trello, you can’t onboard and collaborate with unlimited users for free. In fact, there isn’t a free plan on monday.com. Let’s get to the pricing aspect soon.
Winner of this round: Trello, simply because you can collaborate with unlimited users for free!
Trello has over a hundred integrations to several of the most popular tools you’d need for your workflows. You are also provided with public APIs you can use to integrate and interact your software product with.
Here’s a list of some of the commonly used tools you can and might want to link Trello with:
- GitLab, Bit Bucket, and GitHub
Monday.com too provides the facility to integrate with so many widely-used apps through its third-party integrations. These include software development apps, CRM apps, marketing apps, and even other apps available for project management.
Take a peek at a few of the major apps you can integrate Monday with:
- GitLab, Bit Bucket, and GitHub
- Microsoft Teams
- Google’s apps like Google drive, Gmail, etc
Note: For those apps that are missing, you can connect both Trello and monday.com with them via Zapier.
Winner of this round: Neither; it’s a tie.
Trello has a comparatively simple pricing scheme and offers a free plan with unlimited users but restricted features.
Monday.com has a complicated pricing structure without a free plan. Here’s what the pricing looks like.
Winner of this round: Trello, only because it has a comparatively uncomplicated pricing scheme and it allows the onboarding of unlimited users for free.
Final Verdict on Trello vs Monday
On the whole, Trello is a simple tool to manage your product development, but perhaps too simple. Trello is right for you if you’re a small organization that needs no more than a kanban board with sticky note-like cards.
Trello is ideal for design teams and small teams who prefer visualizing the product development process over powerful project management capabilities.
P.S. If you're big on visualizing and have an Office 365 subscription, consider Microsoft Planner that is very similar to Trello. You can find the detailed comparison of Microsoft Planner vs Trello here.
Meanwhile, monday.com in a nutshell is a jack of all trades, master of none. So despite being a flexible tool with many features, you’re most likely to get overwhelmed by all those features available to you that you probably don’t require for a software development team.
Don’t let those distract you and lose sight of your goals!
If you’re unsatisfied with Trello and monday.com, worry not because there are far superior software tools out there that offer much more than mere task management.
Alternatives to Trello and Monday
Trello and monday.com are decent software to manage your tasks but there are more powerful alternatives available in the market.
Here are a few recommended alternatives to check out.
Clickup is a note-worthy alternative to Trello and Monday as it aims to be the all-in-one suite for project management. And therefore it offers abundant features while trying to keep it simple. It can get a bit overwhelming and distracting for a software development team.
But it definitely offers some powerful features like its machine learning capabilities that tries to predict who you are likely to assign a task to, time estimates, and so on.
Clickup’s pricing scheme has a free plan and 3 paid plans - unlimited, business, and enterprise. Free forever plan enables you to add unlimited users and unlimited tasks but with a limited storage of 100 MB. The other paid plans start at $5/member/month when paid annually and $9/member/month when paid monthly. Check out the complete pricing plan here.
- Fairly easy to use UI
- Abundant features and multiple views to track progress
- Machine learning capabilities (beta stage)
- Available on multiple devices
- Traditional task-related features like description, due date, assignees, etc.
nTask is an increasingly popular tool for project management, catering to both IT and non-IT teams, available today to help you manage your tasks and workflows. Just like all other PM tools, nTask does all the traditional task-related functions like assigning tasks, setting due dates, etc.
But nTask provides features like timesheet management for employee time tracking and meeting management that makes it a desired tool by so many teams.
nTask’s pricing model includes a free plan with unlimited workspaces and tasks but limited storage and only 5 members per workspace. The pro plan starts at $1/member/month.
- Traditional comprehensive management of tasks that includes assignment, deadlines, prioritization, organizing, and sharing
- Timesheet management for employee time tracking and cost incurred
- Meeting management feature to schedule and keep track of meetings
- Alerts, reminders, and notifications available to help teams stay on track
- Issue management and risk management capabilities
Hygger is a free project management software that is a notable alternative to Monday. With Hygger, you can not only do your regular task-related functions but also implement the popular agile frameworks - Scrum and Kanban via the boards available for it. However, there are better scrum tools available in the market if scrum is your preferred agile framework.
Task management via these boards can help identify bottlenecks at early stages. Overall, Hygger is an impressive choice for a software team that focuses solely on product development.
Hygger’s pricing plan has a free plan for up to 5 members and a paid standard plan starting at $9/member/month for 6-100 members. An enterprise plan with discounts is available for more than 100 members.
- Live activity stream with the statuses of tasks and employees’ work logs
- Quick overview of task with a unique URL to view a task’s status
- Release management to plan and track releases
- Versions management to combine tasks belonging to a release
- Public APIs to build solutions on Hygger
Asana has been a crowd favourite project management software for a while now. And it is primarily because of its team collaboration capability where it enables you to keep all your tasks and conversations in one place. It is pretty similar to both Trello and Monday. Read about the comprehensive comparison of Asana vs Trello.
There are plenty of features, templates, and views available that make managing tasks easy but it comes with a price (literally!). This tool can get pretty expensive and has a steep learning curve. And there are more desirable and cheaper alternatives to Asana with an easier onboarding process.
Asana pricing comes with a free plan for up to 15 members but with restrictions on features and a standard paid plan that starts at $13.49/member/month.
- Traditional task-related features of assigning tasks and viewing progress
- Hold conversations with team members in one place
- Share files up to 100 MB size per file with unlimited storage
- Receive email updates each time an edit is made in a workspace